Time to plan another baby shower.
With any event, there are some key things to lock down:
- Budget – for the last baby shower, we ended up spending about $200 for food, gifts/favors, and invitations (stock illustrations); I still need to talk with the other women to see if we want to set a “budget” for this one
- Date/time – End of June
- Location – I need to contact some people about this still
- “Program” – we’ll stick with a general baby shower program: a few games, lunch, and opening presents
- Hospitality – in this case, food, decor, and favors
- “Marketing” – in this case, invitations
- Team – Six of us threw the last baby shower. Now we’re throwing a shower for one of the previous organizers, and the mother-to-be from the first shower is joining the organizing team — a nice little switch. Roles are going to stay the same — I’m in charge of location, invitations, favors, and general organization and administration; the others are in charge of decor, food (coordinating; we all contributed by making/bringing food), photography, games, and game prizes/group gift.
- By end of May:
- Mother-to-be needs to register for gifts and pull together invitation list
- Contact people to see if they would be willing to host the party at their house and pin down a location
- Decide on theme, colors, and generate some decor ideas
- Design invitations and send them out
- By mid-June:
- Decide on group gift
- Decide on food and who is bringing what
- Help games organizer to brainstorm games
- Gather any items needed for decor
- Decide what to do for favors
- Keep track of RSVPs
- By end of June:
- Have gifts purchased for game prizes
- Have baby shower favors ready to go
- Have miscellaneous materials ready for games
- Have final guest count
- Have plans to make/bring food
- Decide on order of events
- Have plans for cups, plates, utensils, serving dishes, etc.
- Morning of:
- Prep food
- Set up at location
- Designate area for putting gifts
A baby shower is a relatively small and uncomplicated event. Since I just helped to organize one not very long ago, the lessons learned are still fresh in my mind:
- Come up with more “get to know you” games. There will be a mix of people who don’t know each other, so we’ll want to facilitate activities that promote getting to know people/being friendly/chatting.
- We went way overboard on the amount of food. This time, I’ll want us to coordinate a little better with amounts.
- I’m setting up a “project site” in Basecamp for us to better communicate and coordinate, since there are six of us throwing the party together.
Any other tips or advice you’d like to share?