In my previous post about Getting Things Done, I mentioned that I had created forms for keeping track of my projects. As promised, here is my first post about one of my forms — a Project List Form.
A little bit of GTD theory: David Allen defines anything that will take more than one or two steps as a “project.” So a Project could be an actual work project (“Health Spa Web Site”) or a personal project (“Make a quilt”), but it could also be something like “Get clutch fixed on car” because you have to 1) call your friend for a mechanic reference, 2) call the mechanic, and 3) bring the car in.
Allen advises that you have some sort of project master list that you review weekly, to remind you of all the unresolved stuff that you have going on.
Each project might also have support material, which would be the various reference items (such as the mechanic’s business card, or quilt pattern ideas) that you would need to use when working on the project. These materials should be filed away neatly somewhere so that you can pull them out as you are able to work on them.
The Project List Form v1
I designed a very basic project list form, perfect for my Circa/Rolla organizer.
- Three color choices for the header: The headers are color coded similar to my Compact Project Task Cards. I use yellow for personal projects, blue for PixelMill projects, and pink for freelance projects.
- 20 lines for listing projects.
- Each line has a box on the left to allow you to notate a project code. The project code can be referenced on the project detail sheet (another blog on this later), your personal files, or on the Compact Project Task Card.
- A juicy fat checkbox on the right. (I may revise this to be on the left — I think it’s more natural to scan down the list for incomplete projects if the checkbox is closer to the actual project title.)
- Project List Form v1 – project-list.pdf
The PDF is editable in Illustrator, if you’re the kind of person that likes to customize things.
This work is licensed under a Creative Commons Attribution-Noncommercial-Share Alike 3.0 License.
Usage example and notes
- Each color is on its own page, so there are three pages. You can print out only one page if you want a single color. You can print your own double-sided sheets, but the forms are not designed to line up when double-sided.
- I’ve been using numbers for project detail sheet codes and letters for mini-projects that fit on one of my Compact Project Task Cards.
Okay — so now I owe another blog post about my project detail form. Stay tuned!
Update 6/15: Go to the next part: GTD Project Detail Form v1 is up!